Operations & Safety

Submit a completed Field Safety Plan via the IARC Support Services Request form before leaving for the field. This plan notifies IARC Operations of intended field travel and should help you and emergency responders negotiate an emergency if one arises. The amount of detail required depends on the level of risk and remoteness of your trip.

Start this process early. Please submit this plan at least two weeks before departure, or four weeks before departure if your trip involves the use of firearms, ATVs, snow machines, boats, or private aircraft, or if minors are participating. The approval process for these situations can take several weeks to complete.

Additional information can be found on the UAF EHS&RM Field Safety site.

Lab Training

• UAF Lab Safety
• UAF Chemical Hygiene Plan
• UAF Hazardous Waste Management or
• Annual Refresher

Field Training CPR*
Bear Safety Awareness*
Gun Safety*

Storage Training Forklift Certification*

*Available as demand warrants, please contact uaf-iarc-ops@alaska.edu for additional information.

IARC is committed to supporting field safety. You can report concerns about field safety or the violation of any Right and Responsibility of IARC Field Personnel in several ways. Our goal is to support you, improve processes, resolve issues, and reduce the chance of issues reoccurring.

Reporting Options:

1. Contact administrators and staff at IARC:
   • IARC Operations, uaf-iarc-ops@alaska.edu, 907-474-6070
   • Scott Rupp, Interim Director of IARC, tsrupp@alaska.edu, 907-474-7535
   • Ali Knabe, Deputy Director of Strategy and Operations, asknabe@alaska.edu,
     907-474-2697
   • DeVonna Arnold, Executive Assistant, dsflanery@alaska.edu, 907-474-6016
2. Use IARC’s online Field Safety Reporting Form (this can be submitted anonymously).
3. Contact UAF’s Office of Rights, Compliance, and Accountability. (ORCA): All forms of discrimination and harassment, including Title IX violations, can be reported to ORCA. All Title IX violations reported to IARC administrators or through the reporting form will be referred to ORCA.

These options are meant for long-term resolutions. Contact emergency personnel if you are in immediate danger and try to remove yourself from the situation if you can do so safely.

All requests for after-hours access to the Akasofu Building (including the Commuter Room, Men and Women's Showers, Labs, etc), issuance of physical keys, visitor access, and roof access must be submitted by the supervisor, advisor, or host and are required to be submitted to the IARC Operations Team via the IARC Support Services Request Form. Please include justification for access in your request.

Key Links:

• IARC Support Services Request Form
• UAF PolarExpress Card
• Connecting to IARC Network Printers

Review Akasofu’s Emergency Action Plan (EAP) on an annual basis. New employees and frequent onsite collaborators must complete the Akasofu EAP Quiz.

Key links: UAF On Alert

UAF Police Department

UAF Fire Department

Environmental Health, Safety & Risk Management

UAF Earthquake Center

During an Emergency: Call 911

Non-emergency contacts: Fire Department: 907-474-5770

Police Dispatch: 907-474-7721

Facilities Services: 907-474-7000

EHSRM: 907-474-5413

If something in the Akasofu Building is broken or not working properly, please fill out the IARC Support Services Request form and submit a ticket for it to be addressed or email uaf-iarc-ops@alaska.edu with a picture or description of the problem.

For urgent facilities issues that happen after hours please call UAF Facilities Dispatch at (907) 474-7000.

All individual requests for space must be submitted to the IARC Space Committee via completion of the Asana Support Services Request form. Space needs for individuals and/or laboratories and storage may change based on the scope of a project, addition of students or personnel, or a variety of other reasons. All requests are submitted to the IARC Space Committee for evaluation, and every attempt is made to achieve a timely resolution, whether it is through allocation of new space or reorganization of existing space.

Space Request Review Procedure

1. The IARC Space Committee evaluates all space requests and allocation of existing space on behalf of the IARC Director. The Director will give final approval for space allocations.
2. The IARC Space Committee will review all requests and determine if existing space is available within Akasofu for reassignment.
3. A space request may result in a space audit within Akasofu to determine if assigned space can be reallocated, reconfigured or altered to meet the space request.
4. If the request can be met by reassigning existing space, the Committee will submit recommendations to the IARC Director for approval.

Space Committee: IARC is in the process of creating a space committee with policies and guidelines, please return soon for updated information.

Email: uaf-iarc-ops@alaska.edu

Key Links & Resources:

• IARC Support Services Request Form

Lost and Found items can be located in the IARC Director’s Office Suite 423 located on the 4th floor. Please see the Executive Assistant for assistance or email uaf-iarc-ops@alaska.edu.