Conference Rooms
UAF events policy
March 2022—This policy reflects CDC recommendations and State of Alaska pandemic-related policies. It defines the types of events that UAF allows and who will approve them.
Please review the UAF Events Policy before reserving a room for your event.
IARC conference room policy
You must have a valid University of Alaska (UA) email address (email address ending in "@alaska.edu") to reserve a room. We do not offer rooms for classes, social events, receptions, or vendors.
Groups must be:
- Within the UA system: UA faculty, staff, and students only
- UAF-sponsored
- IARC-related scientific workshops and events
You are responsible for your own equipment setup, catering, and room arrangements.
- Do not remove furniture or equipment from rooms. You are responsible for damages to equipment or furniture.
- During your event, please keep room doors closed to avoid disturbing others.
- After your event, please:
- Return furniture to original arrangements.
- Leave room clean and ready for the next user.
- Turn off the lights. Thank you!
Reserve a room or the IARC Lobby
What happens after I complete the request form?
Upon submission, your request will be reviewed. You will then receive an email confirmation. It make take up to two business days for your request to be reviewed and processed.
Reservations, changes, and cancellations
Reservation hours: 8:00 am - 4:00 pm, M-F. Please contact us about setup and break-down work that may occur outside these hours.
Room demand is high. Notify us as soon as possible if you need to change or cancel a reservation.
The IARC Director reserves the right to reschedule any event to an alternate room if one is available. This rarely happens, but if it does, we will notify you immediately.
You must have a valid University of Alaska (UA) email address (email address ending in "@alaska.edu") to see the reservation form and reserve any room at IARC.
Room descriptions
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| Room Number | 319 | 401 | 407 | 417 | 501 | Lobby |
| Check availability for reservations | Available? | Available? | Available? | Available? | Available? | Available? |
| Location | 3rd floor. From elevator, Go L down corridor to end of corridor, on R. | 4th floor opposite elevator | 4th floor. From elevator, go L down corridor to Suite 406 to access room 407. | 4th floor. From elevator, go R. 417 is 3rd door on L, across from restrooms. | 5th floor | Just inside front entrance of Akasofu Building |
| Max occupancy | 10 | 30 | 12 | 20 | 48 | n/a |
| Tables & chairs | 1 table 10 chairs |
15 tables 30 chairs |
6 tables 12 chairs |
10 tables 20 chairs |
24 tables 48 chairs |
5 round tables w/ chairs and new couch furniture |
| Videoconferencing | No | Yes | No | No | No | No |
| Multi-media projector & screen | Sign out portable projector if needed. No screen; use whiteboard | One drop-down screen and a DocCam projector. Projector is on ceiling; connect in-room computer via USB thumb drive or laptop | Portable projector on table, ready for use | 82-inch LCD screen | 85-inch LCD screen | No |
| Wi-Fi | Yes | Yes | Yes | Yes | Yes | Yes |
| Room phone (use OIT code for long-distance calls) | (907) 474-2701 | (907) 474-2695 | (907) 474-2698 | (907) 474-2448 | (907) 474-5554 | Two in area, call out only |
| Other amenities | Tanberg smart podium drop down screen and ceiling mounted projector. Portable whiteboard (bring dry erase markers). | Electronic black-out shade controls are R of kitchenette. Do not move catering table. |