Fiscal & Grant Management

OPD is your first point of contact in the funding application process and assists with all non-scientific aspects of proposal preparation and submission. Typical elements of proposal development that OPD assists with include:

• All sponsor forms and sponsor portal entry
• Budget and budget justification
• Assisting with required personnel documents (CV, current and pending support, conflict information, etc.)
• All internal forms
• Formatting of all documents as needed, and ensuring that all components of a submission meet sponsor/UA/Federal requirements, UAF routing, and approvals.

Key links: Proposal Submission Timeline

Proposal Assistance Request Form

OGCA is UAF's centralized office for research administration, supporting sponsored activities throughout the project lifecycle from proposal development through award closeout. Our mission is to add value at UAF by serving faculty and staff through transparent and efficient processes that facilitate research and other sponsored activities.

• Facilitates proposal preparation, analysis, and submission 
• Award negotiation and liaison with sponsors
• Award Acceptance and Execution
• Post-Award Management and Administration
• Policy Guidance
• Service to Faculty and Units, including Training and Development Activities around Research Administration
• Information and Reporting

Key links: Project Lifecycle Overview

OGCA Resources

Our team provides in-house support for the lifecycle of the award, acting as an intermediary between other departments on campus such as UA Procurement, Office of Grants and Contracts Administration (OGCA), Accounts Payable, and others. Each PI is assigned a point of contact in our office to provide guidance and oversight throughout the life of the grant.

• Grant Start Up: in coordination with OGCA the grant is set up and budgets are loaded into Banner
• Budget Management: assist with any changes, modifications, new funding loads, fiscal approval for compliance, timesheet acknowledgements, effort certifications, contract and subaward management, etc. that get made throughout the lifecycle of the grant
• Reporting: assist with regular updates on status of PI portfolios, financial reports (budgetary) to funding agencies and OGCA as needed
• Advocacy: when in doubt, reach out! We might not always know the answer, but we can connect you to someone who does.
• Grant Close Out: in coordination with OGCA the grant is closed out

Key links:

• IARC Support Services Request Form
• UA Online (Labor change, timesheets, effort certification, Argos dashboard)
• Asana Platform → Navigate to your PI Dashboard
• Argos Training Website
• QMenu
• NEW: Timesheet Entry Information
• Grant Effort Certification Instructions
• Approving Labor Redistributions
• UAOnline Timesheets FAQ

You are the subject matter expert! In your role as the lead (or co-lead) researcher you are responsible for designing, directing, and executing a project funded by a grant/contract and the individual who is responsible for meeting the objectives outlined in your proposal.

• Find funding opportunities and work with OPD to write and submit your application
• Ensure that funds are spent appropriately and according to sponsor requirements
• Keep open lines of communication (monthly meetings with your IARC support services grant coordinator)
• Meet the objectives outlined in your grant, track agency reporting expectations (programmatic)
• Inform us of your needs!

Key links: Click this link to meet with us!